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Administrative Committee
CA EDM RG-11-14 · Series · 1968 - 1973
Part of City of Edmonton. Office of the City Commissioners fonds

This series contains agendas and minutes from the City Commissioners' Administrative Committee. The Committee was chaired by the Chief Commissioner, and comprised of all City Commissioners as well as other officials from City administration. It was subordinate to the Board of Commissioners, and would refer business to the Board when necessary.

CA EDM RG-11-1 · Series · 1926 - 1976, predominant 1926 - 1969
Part of City of Edmonton. Office of the City Commissioners fonds

This series consists of records related to the City Clerk's Office. This series contains the following subseries:

1.1 Bylaws and Licenses
This subseries contains correspondence, drafts, final copy, and enforcement regulations relating to bylaws and licenses enacted in the city.

1.2 Elections and Census
This subseries contains correspondence, drafts, promotional materials, information circulars, and other materials relating to elections and census studies held in the city.

1.3 Shared Management Services
This subseries contains records which deal with the number of services which were provided to many or all of the City's departments. This includes printing services, advertising and promotions, communications, information technology (IT) services, the Civic Garage, the legal department, the stores and works department, and the coordination of civic special events (such as VIP visits, anniversary celebrations and commemorations of historic events).

1.4 Mayor / Council Inquiries & Correspondence
This subseries contains correspondence, to and from the Mayor, Commissioners, and Councilors relating to issues raised for council action, including complaints and inquiries.

1.5 Departmental Reports / Policies
This subseries contains reports prepared by City departments, and policies and procedures they proposed to be approved by the Councilors.

1.6 Personnel / City Employees
This subseries contains correspondence and procedures dealing with city employees, including negotiations with unions, contract staff, benefits, and attendance at conferences.

1.7 Advisory and Standing Committees
This subseries contains correspondence, reports, action requests, and other administrative materials relating to committees struck by and reporting to City Council.

Commission Board
CA EDM RG-11-15 · Series · 1965 - 1982
Part of City of Edmonton. Office of the City Commissioners fonds

This series contains agendas and minutes from the Commission Board. The Board was chaired by the Mayor and comprised of all City Commissioners, as well as other officials from City administration.

The Commission Board appears to have been established in August of 1965. Formal minutes first appear starting in December 1966 - previously only agendas with handwritten notes are available. On November 2, 1973 the name was changed to the Board of Commissioners. The final minutes available for the Board of Commissioners are from December 1982, shortly before the Commissioner system was disbanded in favour of the Office of the City Manager.

Commissioners Meetings
CA EDM RG-11-13 · Series · 1915 - 1921
Part of City of Edmonton. Office of the City Commissioners fonds

This series contains minutes from the regular meetings of the City Commissioners. These meetings were attended by the Mayor and the City Commissioners. Business discussed included a wide variety of administrative responsibilities of the City, which was then referred to the appropriate individuals for action.

This series contains all the material currently known to exist from these meetings, though gaps are known to exist.

CA EDM RG-11-10-1 · Subseries · 1906 - 1932, predominant 1923 - 1931
Part of City of Edmonton. Office of the City Commissioners fonds

The files in Sub-series 10.1 consist of an accounts ledger (1909-1920); Commissioner's reports to City Council (1923-1928); City of Edmonton monthly Departmental reports and statistics (1927- April 1932); and City of Edmonton Engineering Department summary of revenue and expenditures (1923, 1925-1927). Note that duplicates of these reports are also found in RG-11 Series 10.2, with the monthly Departmental reports and statistics and Engineering Department summaries often attached as addendum to the Commissioner's reports

CA EDM RG-11-10-2 · Subseries · 1906 - 1970, predominant 1907 - 1918 and 1931 - 1970
Part of City of Edmonton. Office of the City Commissioners fonds

Reports beginning in this sub-series date from 1906 and continue through December of 1965. There are also reports from 1969. The reports, along with any supporting attached documentation, provide a fascinating reflection of the growth of Edmonton in these formative decades, as well as referencing the broader social milieu. Both World Wars are evident in reports concerning Victory Bond sales and returning soldiers’ assistance while the Great Depression of the 1930s is evidenced in those Commissioner reports discussing the efforts of a local Relief Department and programs such as the Farm Relief settlement scheme, a ‘Christmas Cheer’ relief initiative, and work calls for the unemployed. Throughout the decades, a program of local improvements is undertaken by the City and referenced in detail with reports on paving roads and sidewalks; extending sewer, power, and water services to newly-established and growing neighborhoods; eradicating noxious weeds, staffing local police and fire departments; managing a growing City workforce; and operating the Power Plant and setting up street lighting. Together with countless other topics these reports help illustrate the growth and management of the City of Edmonton. Numerous reports discuss City taxes; the purchase of Hudson’s Bay Company reserve land for City businesses and residential areas; the establishment and extension of hospital facilities, telephone services, and incinerator operations; the Exhibition Grounds and the Prison Farm; and the writing of bylaws to help manage it all. Transportation is often discussed in the Commissioners’ reports, whether it be local systems such as the Edmonton Street Railway, the Edmonton Interurban Railway, and the Edmonton Incline Railway; or nationally established companies including the Grand Trunk Pacific and the Canadian Northern Railways. City department reports and financial figures are regularly submitted as part of the Commissioners’ data gathering for their reports, and business tenders, contracts and equipment costs, and service extensions to all areas of Edmonton are discussed and referenced in the various Commissioners’ reports. Many reports refer to individual Edmonton citizens who may be buying or selling property, challenged for being in tax arrears, applying for various business licenses, or registering complaints related to City management, etc. A section of the Commissioners’ reports are often devoted to answering aldermanic inquiries, reflecting the concerns of the wider Edmonton citizenry. A scan of the file titles listed in the series finding aid will serve to illustrate the breadth and richness of the Commissioner’s Reports in documenting the growth and management of the City of Edmonton.

The reports dating from 1906 to 1918 are sequentially numbered within a calendar year, with renumbering beginning at number 1 (usually in late December or early January) of the calendar year; an annual index to the reports is sometimes included just prior to the first report of the year. The 1906 to 1918 reports are consistently single-topic reports, but several Commissioner's reports may be presented at the same City Council meeting. A reference to the City Council meeting at which the Commissioner’s report is presented is included in the finding aid listing. Note that Commissioners’ reports dated from 1919 and 1920 are located with RG-8.10 as part of the Special Committee reports of the City Clerk. The reports within the 1906-1918;1921-1965 time period are quite complete, with only the occasional numbered report not included.

The Commissioners’ reports in the 1930s and later years are much larger, as several topics are discussed as sub-sections of a single report. These later reports often contain more extensive documentation, with letters, City Departmental monthly reports, and supporting information accompanying the Commissioners’ reports. These reports also often include handwritten annotations noting when the report was presented to City Council, and any resulting actions or decisions taken.

Oversized items included with the reports have been removed and stored separately; these primarily consist of architectural plans and blueprints, and Edmonton lot maps. The files in an earlier accession of Commissioner’s reports (sub series 10.1) should also be consulted; while the reports listed in sub series 10.1 and 10.2 often duplicate each other, the supporting documentation within the files may vary. A researcher wanting as full a picture of the topics named in the Commissioners’ reports, should consult both sub series to ensure they see all the relevant attachments.

Community Services
CA EDM RG-11-7 · Series · 1926 - 1975
Part of City of Edmonton. Office of the City Commissioners fonds

This series of records is related to the Commissioners' role of overseeing services for the citizens of Edmonton, from recreation and parks to relief during hard times. This series of records consists of those service branches dealing directly with the day to day needs of Edmontonians. This series contains the following subseries:

7.1 Parks
This subseries consists of records relating to the provision of green space for Edmontonians, including attractions such as the zoos, camping, and cemeteries.

7.2 Recreation Facilities
This subseries consists of records relating to organizations and facilities providing sports and recreation opportunities for the citizens of Edmonton.

7.3 Health and Emergency Services
This subseries consists of records relating to organizations and facilities providing health care services to Edmontonians. Also included are records relating to emergency services: firefighting, police, and ambulance provision.

7.4 Welfare
This subseries consists of records relating to the City's programs to assist Edmontonians who require support for their day-to-day living.

Development and Planning
CA EDM RG-11-3 · Series · 1926 - 1975
Part of City of Edmonton. Office of the City Commissioners fonds

This series of records is related to the Commissioners' role of overseeing all issues of land ownership within the City's limits. Residential and industrial development had to be managed and eventually planned for. Standards were required for buildings and construction and the resulting enforcement duties. This series contains the following subseries:

3.1 Land
This subseries includes records dealing with the purchase, sale, and management of land resources within the city, including subdivision of land, easements, urban renewal, future planning, and land sales, leases and purchases.

3.2 Zoning
This subseries consists of records relating to the restrictions placed on development and changes to that system over the years.

3.3 Architects and Inspections
This subseries consists of the records generated between the Architect's Department and the Commissioners, including records relating to the enforcement of building and zoning bylaws, including the management of civic office buildings (such as the Civic Block).

3.4 Economic Development
This subseries consists of the records relating to the promotion of the City for tourism, conventions and other special events to encourage economic development.

Engineering
CA EDM RG-11-5 · Series · 1926 - 1973
Part of City of Edmonton. Office of the City Commissioners fonds

This series of records is related to the Commissioners' role of overseeing the work of the Engineering Department which included such tasks as roadway and sidewalk construction, coordination and construction on City properties, railway spur lines, and subdivision planning.

External Organizations
CA EDM RG-11-9 · Series · 1926 - 1969
Part of City of Edmonton. Office of the City Commissioners fonds

There are a number of organizations whose work relates to the areas overseen by the Commissioners or which the Commissioners maintained membership in as part of doing business for the City. The records in this series relate to such organizations, including but not limited to, the Alberta's Urban Municipalities Association, the Edmonton Public School Board, the Separate School Board of Edmonton, and the Edmonton Public Library Board.